Recruiting & HR Coordinator

Location: Remote (India)
Employment Type: Full-Time
Schedule: Night Shift (U.S. Eastern Time)

About the Role

Access Virtual Staffing is seeking a highly organized and detail-oriented Recruiting & HR Coordinator to support recruiting, onboarding, and day-to-day HR administration.

In this role, you will help create a smooth candidate-to-employee experience by coordinating interviews, maintaining recruiting records, tracking pre-employment requirements, preparing onboarding documentation, and ensuring candidates and stakeholders receive timely updates.

This opportunity is ideal for someone who enjoys recruiting and HR coordination, communicates professionally, follows through consistently, and is comfortable working in a fast-paced remote environment supporting U.S.-based operations.

Key Responsibilities

• Source candidates through approved recruiting channels and conduct initial screening against established job requirements.
• Coordinate interviews between candidates, hiring managers, and other stakeholders.
• Maintain applicant trackers, candidate statuses, interview updates, and recruiting records.
• Provide timely and professional communication to candidates throughout the hiring process.
• Track background checks and other pre-employment requirements, following up on outstanding items and escalating exceptions when needed.
• Prepare onboarding documents and assist with new-hire onboarding activities.
• Maintain accurate and organized employee-file and onboarding trackers.
• Assist with routine HR administration, documentation, data entry, and employee requests.
• Provide regular recruiting and HR progress updates to the India HR Manager.
• Handle candidate and employee information with confidentiality and discretion.

Qualifications

• Previous experience in recruiting coordination, talent acquisition, HR administration, or a similar support role.
• Strong written and spoken English communication skills.
• Excellent organizational, scheduling, and follow-up skills.
• Strong attention to detail and accuracy in recordkeeping.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and Microsoft 365 preferred.
• Comfortable working with applicant tracking systems, spreadsheets, and digital records.
• Ability to manage multiple candidates, interviews, deadlines, and priorities simultaneously.
• Experience handling confidential employee or candidate information preferred.
• Ability to work independently while knowing when to escalate issues to management.

What We're Looking For

We are looking for someone who is:

• Organized and dependable
• Professional in candidate communication
• Detail-oriented and accurate
• Proactive with follow-ups
• Comfortable working independently
• Able to manage multiple priorities
• Discreet when handling confidential information
• Comfortable supporting U.S.-based teams from India

Role Scope

This is a recruiting coordination and HR administrative support position. The role supports and documents approved HR processes but does not independently make final hiring, employment eligibility, compensation, disciplinary, termination, or legal decisions. Final employment authority remains with authorized leadership.