Senior Contract Expiry Monitoring Specialist

Job Title: Senior Contract Expiry Monitoring Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Contract Expiry Monitoring Specialist to oversee contract lifecycle monitoring, expiry tracking, renewal coordination, and contractual milestone management. This role ensures that upcoming contract expirations, renewal deadlines, notice periods, extension options, and termination dates are identified and communicated in a timely manner. The successful candidate will work remotely with procurement, legal, finance, compliance, and business stakeholders to maintain accurate contract records, minimize service disruption, prevent unintended contract extensions, and support informed renewal or replacement decisions.

Key Responsibilities

• Monitor contract portfolios to identify upcoming expiry dates, renewal deadlines, notice periods, and termination milestones.
• Maintain accurate contract registers, expiry trackers, renewal calendars, and lifecycle monitoring records.
• Review executed agreements to extract key dates, renewal clauses, extension options, notice requirements, and contractual obligations.
• Establish automated reminders and escalation schedules for upcoming contract milestones.
• Notify relevant contract owners and stakeholders of approaching expiry dates within established lead times.
• Coordinate with procurement and business units to confirm whether contracts should be renewed, extended, renegotiated, replaced, or allowed to expire.
• Track renewal decisions, pending approvals, contract owner responses, and outstanding actions.
• Monitor framework agreements, service contracts, supplier agreements, leases, subscriptions, and other contractual arrangements.
• Identify contracts requiring early review due to long procurement lead times, regulatory requirements, or operational dependencies.
• Verify that contract extensions and renewals are supported by appropriate documentation and approvals.
• Coordinate with legal and procurement teams to review notice provisions, renewal conditions, termination rights, and relevant contractual restrictions.
• Track supplier performance information, outstanding obligations, unresolved disputes, and service concerns that may influence renewal decisions.
• Monitor contract value, remaining commitments, pricing changes, and relevant financial information to support renewal planning.
• Identify expired contracts that remain active in operational or financial records and escalate potential unauthorized continuation risks.
• Maintain records of contract amendments, extensions, renewal approvals, expiry confirmations, and termination correspondence.
• Prepare regular expiry reports, renewal forecasts, exception summaries, and management dashboards.
• Escalate overdue decisions, missed notice deadlines, incomplete renewal documentation, and high-risk contract expirations.
• Coordinate with finance teams to support budget planning and financial forecasting for upcoming renewals.
• Support procurement planning by identifying contracts that require competitive sourcing or replacement arrangements before expiry.
• Ensure contract information is accurately recorded in contract lifecycle management systems and document repositories.
• Conduct periodic data quality checks to identify missing dates, inconsistent contract details, duplicate records, and incomplete ownership information.
• Support internal audits and compliance reviews by providing contract lifecycle records and evidence of monitoring activities.
• Recommend improvements to expiry notification procedures, contract registers, renewal workflows, and lifecycle reporting.

Qualifications and Experience

• Bachelor's degree in Business Administration, Procurement, Supply Chain Management, Contract Management, Finance, or a related discipline.
• Significant experience in contract administration, contract lifecycle management, procurement operations, or commercial coordination.
• Demonstrated experience monitoring contract expiry dates, renewal schedules, notice periods, and contractual milestones.
• Strong understanding of contract structures, renewal clauses, extension provisions, termination conditions, and notice requirements.
• Experience maintaining contract registers, renewal calendars, document repositories, and lifecycle tracking systems.
• Familiarity with contract lifecycle management platforms, procurement systems, and ERP applications.
• Ability to interpret contractual provisions and identify critical dates and obligations requiring stakeholder attention.
• Understanding of procurement planning, supplier management, contract governance, and approval workflows.
• Experience coordinating with legal, procurement, finance, compliance, and operational stakeholders.
• Strong organizational skills and the ability to manage large contract portfolios with multiple deadlines.
• Excellent analytical and reporting capabilities, including the preparation of expiry forecasts and exception reports.
• Proficiency in Microsoft Excel, Word, Outlook, and relevant contract management tools.
• Experience using automated notification systems, workflow platforms, or dashboard reporting tools is advantageous.
• High attention to detail and accuracy when reviewing contractual information.
• Strong written communication and stakeholder coordination skills.
• Ability to identify risks associated with missed renewal deadlines, unintended extensions, and service continuity.
• Professional certifications in contract management, procurement, or project administration are desirable.
• High standards of confidentiality, integrity, and records management.
• Ability to work independently and collaboratively in a fully remote environment.

What We Offer

• A 100% remote, work-from-home position based in the United Arab Emirates.
• Competitive compensation aligned with experience and professional expertise.
• Opportunities to support strategic contract governance and lifecycle management.
• Collaboration with procurement, legal, finance, and operational teams.
• Professional development and opportunities to improve contract monitoring and reporting processes.

How to Apply

Interested candidates should submit an updated CV highlighting their experience in contract expiry monitoring, renewal coordination, contract administration, lifecycle management systems, and stakeholder reporting.

Application Subject: Application – Senior Contract Expiry Monitoring Specialist (UAE Remote)

• Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer. Formal decisions relating to contract renewal, extension, termination, legal interpretation, and binding contractual commitments must be made or approved by personnel holding the appropriate organizational and, where required, professional or legal authority.