Senior Pension Contribution Reconciliation Specialist

Job Title: Senior Pension Contribution Reconciliation Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Pension Contribution Reconciliation Specialist to manage and oversee the reconciliation, validation, and reporting of pension contributions across payroll systems, employee records, finance ledgers, and pension provider statements. The role is responsible for ensuring that employee and employer contributions are accurately calculated, recorded, allocated, and remitted in accordance with applicable pension arrangements and organizational policies. The successful candidate will investigate discrepancies, strengthen reconciliation controls, coordinate with internal and external stakeholders, and maintain reliable audit-ready records.

Key Responsibilities

• Lead periodic reconciliation of employee and employer pension contributions across payroll systems, finance records, and pension administrator statements.
• Verify contribution calculations against approved pension schemes, salary records, contribution rates, and applicable eligibility rules.
• Review employee-level contribution records to identify missing, duplicated, understated, or incorrectly allocated payments.
• Reconcile pension contribution deductions against payroll registers, payment confirmations, and general ledger entries.
• Investigate variances between expected contributions, actual remittances, and pension provider account records.
• Monitor contribution submission deadlines and coordinate timely resolution of outstanding payments.
• Validate employee enrollment dates, salary changes, employment status, and other factors affecting contribution calculations.
• Review contribution adjustments arising from salary revisions, promotions, transfers, leave periods, and employment terminations.
• Coordinate with payroll teams to investigate incorrect deductions, missed contributions, and retrospective adjustments.
• Liaise with pension providers, trustees, recordkeepers, finance teams, and third-party administrators to resolve reconciliation exceptions.
• Track outstanding contribution balances, unresolved discrepancies, refunds, corrections, and payment allocation issues.
• Review historical contribution data to identify recurring errors, control weaknesses, and processing inconsistencies.
• Prepare detailed reconciliation schedules, variance analyses, exception reports, and management dashboards.
• Support monthly, quarterly, and annual pension reporting and financial close activities.
• Maintain complete supporting documentation, payment records, reconciliation evidence, and audit trails.
• Perform quality assurance reviews of pension contribution files before submission to external administrators.
• Develop standardized reconciliation procedures, control checklists, and exception-handling workflows.
• Recommend improvements to contribution processing, data validation, reporting accuracy, and reconciliation efficiency.
• Support internal and external audits by providing contribution histories, payment evidence, reconciliations, and supporting schedules.
• Protect confidential employee payroll and pension information through appropriate access controls and data security practices.

Qualifications and Experience

• Bachelor's degree in Accounting, Finance, Economics, Business Administration, Human Resources, or a related discipline.
• Professional certification in accounting, pension administration, payroll, or employee benefits is advantageous.
• Significant experience in pension operations, contribution reconciliation, payroll accounting, retirement benefits, or financial administration.
• Strong understanding of employee and employer pension contribution structures and calculation methodologies.
• Demonstrated experience reconciling payroll deductions, contribution remittances, pension provider statements, and financial records.
• Knowledge of pension eligibility criteria, contribution rates, salary definitions, and relevant scheme rules.
• Experience investigating contribution discrepancies and managing complex reconciliation exceptions.
• Understanding of payroll processing, general ledger accounting, payment allocation, and financial controls.
• Familiarity with pension administration platforms, HR information systems, payroll software, and enterprise resource planning systems.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookup functions, formulas, and large dataset analysis.
• Ability to prepare accurate reconciliation reports, variance analyses, and audit-ready documentation.
• Knowledge of internal control frameworks, record retention, data protection, and financial reporting requirements.
• Strong numerical reasoning, analytical thinking, and problem-solving skills.
• Excellent written and verbal communication skills for coordinating with internal departments and external pension administrators.
• High attention to detail and the ability to manage recurring reporting cycles and strict payment deadlines.
• Strong professional integrity and commitment to confidentiality when handling sensitive employee financial information.

What We Offer

• A 100% remote working arrangement based in the United Arab Emirates.
• Competitive compensation aligned with experience and professional expertise.
• Opportunities to contribute to pension operations, financial controls, and reconciliation improvements.
• Collaboration with payroll, finance, HR, and external pension administration teams.
• Professional development opportunities in retirement benefits and pension administration.

How to Apply

Interested candidates should submit an updated CV highlighting relevant experience in pension contribution reconciliation, payroll accounting, retirement benefits administration, financial reporting, and discrepancy investigation.

Application Subject: Application – Senior Pension Contribution Reconciliation Specialist (UAE Remote)

• Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer. Formal pension determinations, regulated financial activities, statutory submissions, and legally binding approvals must be performed by appropriately licensed or authorized personnel in accordance with applicable laws, pension scheme rules, and organizational policies.