Virtual Assistant – Operations & Coordination (German Required)

About the Role

The Tech Trailblazers Tribe (TTT) is looking for an organised, proactive and detail-oriented **Virtual Assistant – Operations & Coordination** to support the daily operations of a German creative and marketing agency.

The ideal candidate will be responsible for managing administrative tasks, coordinating communications, tracking ongoing activities and ensuring timely follow-ups.

We are looking for someone who takes ownership of responsibilities, communicates professionally and ensures tasks are completed without repeated reminders.

**Location Preference:** Candidates based in **Bahawalpur, Pakistan, will be given preference**. However, qualified candidates from across Pakistan are encouraged to apply, particularly those with strong German communication skills and relevant operational experience.

Key Responsibilities

• Manage routine emails, organise incoming requests and highlight matters requiring attention.
• Follow up on pending documents, client feedback, approvals and outstanding tasks.
• Maintain organised task trackers, deadlines and project updates.
• Schedule meetings, prepare meeting notes and track action items.
• Organise and share approved documents, files and project-related information.
• Coordinate between agency leadership, clients and internal delivery teams.
• Handle routine German-language correspondence and professional communication.
• Prepare concise daily progress updates highlighting completed work, pending tasks and priorities.
• Ensure smooth communication and coordination across multiple ongoing activities.

*Note: This position focuses on administrative support and operational coordination. Development, design and technical implementation are not part of the role.*

Required Skills & Qualifications

• Ideally **1–3 years of experience** in virtual assistance, administration, customer support or project coordination.
• **German proficiency at B1 level or above (B2 strongly preferred).**
• Strong written and verbal English communication skills.
• Experience using email, calendars, spreadsheets, shared documents and task-management platforms.
• Strong organisational, time-management and multitasking abilities.
• Ability to handle multiple responsibilities independently and follow up professionally.
• Reliable internet connection and a suitable remote working environment.
• Availability to work during agreed German business hours.
• Ability to maintain confidentiality and communicate professionally with international clients.

Preferred Qualifications

• Previous experience working with German-speaking clients or organisations.
• Background in virtual assistance, executive assistance or agency operations.
• Experience with international customer support or administrative coordination.
• Familiarity with Google Workspace, Microsoft Office and project-management tools.
• **Candidates currently residing in Bahawalpur will receive additional consideration.**

German Language Requirements

Applicants should be comfortable with:

• Understanding routine German emails and written instructions.
• Drafting professional German follow-up messages.
• Communicating about everyday administrative and coordination tasks.
• Participating in basic German conversations with clients or team members.

A German-language certificate is an advantage but not mandatory. Actual communication proficiency will be evaluated during the recruitment process.

What We Value

• Ownership and accountability.
• Clear, professional communication.
• Attention to detail and organisation.
• Proactive follow-ups and problem-solving.
• Reliability, consistency and professionalism.

How to Apply

Interested candidates are encouraged to apply with their updated CV, highlighting their relevant experience and German-language proficiency.

**Bahawalpur-based applicants are especially encouraged to apply.**

*This opportunity is part of an ongoing recruitment and candidate assessment process for a proposed international agency placement. Final placement and start date are subject to confirmation.*