Xpedition Assistant Leader - Contract

Contract (Per Trip) | Remote (South Florida, USA Preferred)

We are looking for a Assistant Xpedition Leader to support our Xpedition Leader (XL) on a contract, per-trip basis. This role is perfect for a junior candidate with strong operational skills and a passion for luxury travel logistics. The Assistant Xpedition Leader will focus on executing behind-the-scenes operations, coordinating logistics, and ensuring smooth support to the XL, while ensuring that all aspects of the expedition run seamlessly. You’ll play a critical role in helping deliver unforgettable experiences, while learning the intricacies of leading luxury expeditions.

Responsibilities

• Assist the Expedition Leader (XL) in executing the trip’s itinerary and programming, ensuring smooth coordination and support throughout.

• Manage logistical operations, including bookings, accommodations, transportation, and on-the-ground coordination with local partners.

• Coordinate with Destination Management Companies (DMCs) to facilitate access and ensure all logistical elements are prepared in advance.

• Handle behind-the-scenes troubleshooting and problem-solving, allowing the XL to focus on client-facing interactions.

• Track and manage the trip’s budget, ensuring adherence to cost expectations without compromising quality.

• Support the team with documentation, vendor contracts, and other operational tasks as needed.

• Collaborate with the XL in managing the expedition team and ensuring team members are executing their tasks smoothly.

• Ensure all safety and emergency protocols are prepared and followed in collaboration with the trip physician and local resources.

• Travel extensively (up to 2-3 weeks per expedition), supporting the XL in leading groups on unforgettable journeys in remote or exclusive destinations.

Key Requirements

• 1+ years of experience in luxury travel operations, hospitality, or expedition support.

• Strong organizational skills and the ability to manage complex travel logistics.

• Ability to work efficiently under pressure and resolve operational issues in real time.

• Excellent communication and teamwork skills, especially in a support role.

• Experience working with DMCs, vendors, and service providers in the travel industry.

• Ability to travel internationally for extended periods (up to 2-3 weeks at a time).

• Flexibility to work in fast-paced environments across multiple time zones.

Desirable Capabilities

• Experience working with private aviation and international customs is advantageous.

• Experience working with high-profile clientele or in ultra-luxury travel environments.

• Knowledge of medical protocols and emergency response procedures in remote locations.

• Multilingual proficiency is a plus.

• Existing relationships with global luxury service providers.

• Crisis management and emergency response training.

• Certification in First Aid/CPR or related medical training.

• Located in South Florida preferred, but not required.

Compensation

• Competitive compensation in the highest percentile of the industry.

• Merit-based bonus structure.

• Access to our contacts and travel benefits.

• Opportunity to experience once-in-a-lifetime experiences globally alongside our members.

• Travel expenses fully covered.

• Flexible, contract-based role with potential for recurring assignments and full-time opportunities.

Equal Opportunities Employer:

At Bucketlist Xperiences, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our suppliers, and our global community. Bucketlist Xperiences is proud to be an equal-opportunity employer, creating an inclusive and welcoming environment for all employees.