Zurich Chief of Staff - Int'l Think Tank/NGO (Volunteer position)

Role Description This is a volunteer, remote role for a Zurich-based Chief of Staff supporting an international think tank/NGO. The Chief of Staff will coordinate strategic initiatives, manage priority projects, and support the leadership team in planning, execution, and follow-up. Daily tasks include organizing virtual meetings, preparing briefs and agendas, tracking action items, and ensuring timely communication across teams and partners. The role involves drafting and refining internal documents, developing workflows, and maintaining project timelines and progress reports. The Chief of Staff will also help with stakeholder engagement, assist with fundraising or grant-related tasks as needed, and contribute to the overall effectiveness and impact of the organization.
Qualifications

• Strong organizational and project management skills, including the ability to prioritize tasks, manage deadlines, and coordinate multiple initiatives in a remote environment.
• Excellent written and verbal communication skills, with experience preparing reports, meeting notes, presentations, and strategic briefs for diverse audiences.
• Demonstrated ability to work collaboratively with international, cross-functional teams and stakeholders, showing cultural awareness and inclusive leadership.
• Sound analytical and problem-solving abilities, with capacity to synthesize complex information and support evidence-based decision-making.
• Comfort with digital tools for remote work (e.g., video conferencing platforms, shared document systems, project management software).
• Prior experience in NGOs, think tanks, international organizations, or policy-focused environments is highly beneficial.
• Proactive, self-directed work style, with discretion in handling sensitive information and a strong commitment to the organization’s mission.
• Relevant academic background (e.g., public policy, international relations, social sciences, business, or related fields) or equivalent practical experience.