Executive Assistant, PH

About us

Wavemaker is Southeast Asia's leading VC firm investing in Enterprise, Deep Tech, and Sustainability startups. Since 2012, we have backed over 200 companies across multiple funds, guided by our thesis:

1. We invest in trustworthy & curious founders who have built conviction through experience and industry insights, and identified large opportunities because they see the world differently.
2. We invest in scalable, capital-efficient, defensible businesses that solve meaningful problems 10x better than existing options.

Where are we headed?

With trust as our North Star, we aim to go farther together. We're in the business of investing in people, and we strive to attract and work with exceptional individuals who share our values and mission.

As the firm grows, our leaders' calendars, travel, and commitments are growing with it. Great executive support is what keeps them focused on founders, investors, and the work that matters most.

What's the role about?

We're looking for a sharp, proactive Executive Assistant to join our Executive Support team and work hand-in-hand with our Head EA to support Wavemaker's Leadership Team. You'll keep our Partners moving by owning the time-sensitive details behind their work: travel, calendars, expenses, and logistics. Over time, you'll grow into complex scheduling and broader support across the leadership team. No two tasks are ever quite the same. The best person for this role reads between the lines, anticipates what's needed, and catches issues before anyone else does.

This is a full-time position under a one-year contract, with a potential for extension or conversion.

We'd love for you to be a Wavemaker if you are:

• Three steps ahead. You don't wait to be told. You flag the passport expiring next month, the meeting that clashes with a public holiday, and the check-in window opening tonight.
• Tenacious. A no or a full flight isn't the end of the road. You come back with solutions & options, not obstacles, and find another route to get it done, and you do it right.
• Meticulous. You measure twice and cut once. Details aren't a chore to you; they're the job.
• Driven by urgency. You live by do today, not tomorrow. When something is time-sensitive, whether it's a last-minute reschedule or an urgent request from a partner, you act on it right away, even if that sometimes means a weekend.
• Strong communicator. You have excellent written and verbal communication skills, and you communicate clearly and professionally with both internal and external stakeholders.
• Continuous learner. You are open to feedback and eager to grow. You ask when something's unclear rather than guess.
• Collaborative partner. You are humble, tactful, and skilled at navigating competing priorities across multiple stakeholders. Your work doesn't just meet the bar, it raises it, and the leaders you support are glad you're in their corner.
• Adaptable team player. You are comfortable supporting leaders across time zones, with flexibility when time-sensitive matters arise.
• Experienced. You have 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.

Here's what you can look forward to everyday:

Travel Management

• Execute travel bookings for the Leadership Team, including flights, accommodation, and travel insurance
• Manage pre-travel requirements such as web check-ins, arrival cards, and travel declarations, ensuring they are completed promptly and on time
• Support travel arrangements for team members joining leaders on portfolio and business trips

Calendar & Scheduling

• Manage and maintain the Leadership Team's calendars, including updating invites, attaching travel details, and booking meeting rooms
• Progressively take on complex, multi-stakeholder scheduling across time zones
• Manage firmwide recurring calendar invitations, such as public holidays and company-wide events

Expenses & Administration

• Support expense submissions and reconciliation across our finance tools
• Conduct research and provide ad hoc support to the Leadership Team

Coverage & Partnership

• Act as a point of contact for time-sensitive requests, ensuring continuity of support across the Leadership Team
• Partner with the Head EA to uphold and continuously raise the standard of executive support across the firm

Why work with us?

• Mentorship from a seasoned EA. You'll learn directly from our Head EA, who brings years of experience supporting senior leaders. You'll get hands-on guidance as you grow into more complex work.
• Real ownership. You'll own critical workflows end-to-end, interface directly with external parties, and your scope will grow as you build confidence and trust.
• Direct relationships with our Partners. You'll work closely with Wavemaker's Partners every day, building trusted working relationships with the people leading the firm.
• A rare vantage point. Few roles offer this kind of window into how a leading VC firm operates. You'll see how investment decisions, founder relationships, and firm strategy come together, and learn from the Partners along the way.
• Flexibility. A unique remotely-located work-from-home (WFH) role that has the potential for good work/life balance.

If any of these points resonate with you, let's chat!

Note:

• Official communications: Genuine email communications from our team will come from an official @wavemaker.vc email address. Wavemaker will never ask you to move the first conversation to Signal or other messaging apps; all our roles are listed on our company LinkedIn page.
• Open positions: All legitimate job openings are listed on our official LinkedIn company page.
• Official recruiters: Our authorised recruiters have verified LinkedIn profiles.