Human Resources Generalist

About Us

Stoltd Partner is a specialised service company focused on the recruitment and management of highly skilled professionals for the oil & gas sector. We operate across Marine, Subsea, Inspections, Offshore Transport and Maintenance activities, primarily in West Africa and the Middle East. Our expertise spans from technicians to expert engineers and specialists.

As part of our international growth, we are recruiting for an HR Generalist (Oil & Gas) role in our Dublin office. This role combines full HR lifecycle responsibility for a dedicated client (Oil & Gas operations) with special projects with the management team.

Your Role

This role supports the Oil and Gas employee population with a strong focus on employment contracts and expenses administration. You will manage contract preparation end-to-end and ensure expenses are reviewed, entered, tracked, and validated on time. You will also provide first-line support for employee queries and assist the wider Human Resources team with payroll checks, sick leave administration, benefits administration, and employee documentation.

Key Responsibilities:

HR O&G Operations Core responsibilities (65%)

• Draft employment contracts and prepare associated documentation.
• Create employee profiles and required records in internal systems (including creating the agent record in the Human Resources information system).
• Create the required employee file records in O2.
• Closely follow validation steps and approvals, ensuring completion without delays.
• Send contracts for signature and follow up until fully executed and filed correctly.
• Maintain tracking files (for example, Excel trackers) and keep records accurate and up to date.
• Receive and review employee expenses for completeness and compliance.
• Input expenses into our HRIS System for validation and ensure correct supporting documentation is attached.
• Monitor and follow up on validation steps to ensure timely approval and closure.

HR O&G Operations Support responsibilities (25%)

• Act as a first point of contact for employees, answering day-to-day Human Resources questions and guiding employees to the correct process or documentation.
• Research and resolve queries accurately, escalating when needed and ensuring timely follow-up.
• Manage sick leave administration including adding, updating, or removing sick leave records as required.
• Prepare and send related administrative documents and follow up on sick pay and related payment actions, keeping employees informed where appropriate.
• Prepare and issue various attestations and documents (for example passport-related documents, leaver documentation, and confirmations).
• Check invoices and route them to the relevant internal department for processing.
• Check employee information prior to payroll input to ensure accuracy and completeness.
• Input payroll-related data in the system, support deadlines, and respond to payroll queries by investigating issues and following through to closure.
• Understand available healthcare and pension options and explain processes to employees when needed.
• Enroll new employees and ensure appropriate coverage is set up correctly.
• Review existing coverage to ensure accuracy; update, modify, or remove cover where required.
• Prepare benefits invoicing documentation, verify invoices received, and liaise with benefits providers as needed.
• Ensure compliance with Irish employment legislation and company standards in all administration and record-keeping.
• Participate in broader projects to improve and upgrade processes (especially relating to the Human Resources information system and internal workflows).

HR Helico Operations (10%)

• Replace current person in charge during holidays
• Support wider team during rush periods

Your Profile

• Minimum 2 years’ experience in HR, ideally with some generalist exposure
• Fluent in English (mandatory)
• Knowledge of French is an advantage (but not mandatory)
• Comfortable with numbers and various data analysis tools (Excel for example)
• A good sense of collaboration and communication are key to success
• Organised and rigorous, able to balance dual responsibilities across clients
• Proactive, adaptable, and comfortable taking ownership of HR processes
• Strong interpersonal skills, able to engage with employees, managers, and external stakeholders
• Knowledge of Irish employment law is an advantage
• Payroll and HRIS experience are an advantage

Why Join Us?

• Manage the full HR lifecycle for a client perimeter while also helping for another
• Gain international exposure across Europe, Africa and the Middle East
• Work in a dynamic and growing Dublin office with close links to global operations
• Varied responsibilities across HR, recruitment, training, payroll and compliance
• Work on exciting projects to bring this department to the AI stage

What We Offer

• Hybrid working model.
• Flexible working hours (start between 8–9 am, finish between 5–6 pm).
• Monday to Friday schedule.
• Supportive and friendly team environment, with regular team events.
• Opportunities for professional development and growth