I&S Team Advisor

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Job Description:

Role Purpose

The I&S Team Advisor is accountable for delivering critical operational, administrative, financial and analytical support and advice to the I&S SVP and wider function, enabling leaders and SMEs to focus on their main priorities.

Key Responsibilities

• Responsible for administrative and team support, driving effective business operations through, records management, financial oversight, reporting and data analytics, while leading the development of dashboards, business insights and continuous improvement initiatives.
  

Data Analytical Support:

• Act as a Power BI subject matter authority within I&S, designing and delivering data solutions and dashboards that improve visibility, support strategic decision-making and drive business performance.
• Partner with I&S SMEs and customers to translate business requirements into important analytics, dashboards and reporting capabilities that enhance operational effectiveness.
  

Financial Support:

• Maintain the I&S Travel & Expense Power BI reporting capability, providing accurate spend visibility, trend analysis and monthly reporting to support informed decision-making.
• Support the I&S procurement processes and vendor payments ensuring compliance with bp policies, effective supplier management and timely processing through approved systems and processes.
• Support budget performance management and the financial accruals process for the I&S function, ensuring accuracy, compliance and timely reporting in alignment with Finance requirements.
  

SVP I&S Administrative Support:

• Act as the PA to the I&S SVP and provide high-level business and administrative support to members of the I&S Leadership Team (LT), ensuring efficient operations and enabling leadership focus on strategic priorities.
• Calendar management, proactively identify and resolve scheduling conflicts, arrange teleconferences, video conferences, and in-person meetings with complex, multi-party attendance.
• Coordinate all aspects of travel for the SVP I&S, including flights, accommodation, ground transportation, and visas, in compliance with bp travel policy, also preparing travel itineraries and liaise with overseas bp offices for approvals and in-country requirements.
• Prepare and submit expense reports on behalf of the SVP I&S in line with bp policy. Record Gifts and Entertainment in the appropriate registry.
• Partner closely with other Technology PAs to share guidelines and provide holiday/leave coverage as needed.
  

Team Administrative Support:

• Proactively handle and maintain the I&S document management system and hold users to account with controlling documents in compliance with bp requirements and driving accountability across the function for effective document governance.
• Support the planning and execution of office moves, workspace allocations and floor planning activities, coordinating with key partners to deliver efficient and seamless workplace transitions.
• Plan, coordinate and support leadership meetings, team events and functional engagements, ensuring adherence to bp processes while achieving optimal quality, value and cost effectiveness.
• Govern I&S email distribution groups, collaboration permissions and access controls, ensuring secure and effective communication and collaboration across the function.
• Support onboarding of new team members, including joining processes.
• Coordinate visitor access and ensure a smooth office experience.
  

Accountabilities

• PA and executive support to the I&S SVP and Leadership Team
• Power BI, dashboards and data insights
• Travel & Expense reporting
• Procurement, vendor payments, budget and accruals support
• Document management and distribution lists / access governance
• Team operations, events, onboarding and visitor access
  

Key Relationships

• SVP I&S and I&S Leadership Team
• Risk and Assurance Team
• PA and TA networks
• BA to SVP I&S
  

Dimensions (Indicative)

• Global scope across all bp operations and businesses
  

Skills & Experience

Essential

• Confirmed PA experience supporting senior leaders in a global environment.
• Shown administrative experience of prior office support, secretarial, or general administrative background.
• Discretion: Ability to handle sensitive internal information with strict confidentiality.
• Demonstrated ability to lead multiple priorities and deliver to completion with minimal supervision.
• Exceptional organizational and time management skills: Prioritizing daily tasks, leading calendars, and coordinating schedules under tight deadlines.
• Technical Proficiency: Good working knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint including document management.
• Experience with using Microsoft PowerBI, PowerApps and AI / Copilot solutions.
• Communication: Clear verbal and written correspondence for relaying messages between departments and greeting clients.
  

Desirable

• Collaboration Tools: Familiarity with modern platforms or basic project management software.
• Proactivity and Problem-Solving: Anticipating team needs and troubleshooting unexpected logistical hurdles independently.
• Event and Travel Coordination: Prior experience booking complex travel itineraries or organizing corporate meetings and team-building events
• Strong data management and analytical skills.
  

Why join us?

At bp, we support our people to grow in a diverse and exciting environment. We believe that our team is strengthened by diversity.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Reinvent your career as you help our business meet the challenges of the future. Apply now!

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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About Us

We’re an international energy company with global scale, ambitious plans and a team of brilliant people delivering energy to the world, today and tomorrow.