Junior Financial Assistant for EU-Funded Research and Innovation Projects

JOB DUTIES

The main duty of the Junior Financial Assistant is to provide support to Task Leaders as deemed necessary. Throughout the course of collaboration, they will primarily undertake the following tasks:

Timesheets

• Assist in the creation, review and organization of project, and global timesheets.
• Verify reported annual leaves, telcos, meetings, and travel arrangements.
• Ensure all timesheets are complete, accurate, and submitted within deadlines.
• Coordinate the collection of all required signatures.

Archiving and Recording

• Maintain structured archives for timesheets.
• Assist in the management of physical and electronic archiving of expense-related supporting documents.

Leave Tracking

• Review monthly leave requests and approvals.
• Record monthly leave data in the internal FD leave management file.
• Ensure leave balances and records are accurate, in alignment with timesheets and audit ready.

Support

• Assist in monthly personnel allocation planning across projects.
• Support the maintenance and updating of personnel working-hour allocation plans, considering scheduled project activities (e.g. business trips, meetings and teleconferences) and staff absences, and identify necessary adjustments.
• Monitor project budget utilization and personnel effort (person-months), identifying and reporting significant deviations from planned allocations to support timely corrective actions.
• Assist in preparing and communicating project budget utilization and personnel effort updates to Project Managers.
• Contribute to the collection of data required for the preparation of reports.

REQUIREMENTS

The successful candidate should have:

• BSc degree in Business Administration, Finance, Accounting, Economics or related fields
• Very good knowledge of MS Office with emphasis on MS Excel
• Fluency in English and Greek (both spoken and written)
• Organizational and time management skills
• Ability to manage the tasks and deliverables to schedule
• Attention to detail, with an ability to spot numerical errors
• Relevant work experience will be considered as a plus

BENEFITS

• Flexible working hours and hybrid working model.
• Private health insurance.
• Company-funded training and certifications.
• Up to four hours weekly for creative personal interests and wellbeing.
• Supportive team environment with opportunities for professional growth.