Senior Time and Attendance Specialist

🏗 We're Hiring: Senior Time and Attendance Specialist

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Full-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Fully Remote

About Us

We are a construction-focused organization committed to delivering complex projects through disciplined contract management, commercial excellence, risk control, and collaborative project delivery. Our distributed teams collaborate across Project Management, Construction, Engineering, Procurement, Commercial, Legal, Finance, Human Resources, Design, Quality, HSE, Consultants, Contractors, Suppliers, Logistics, Administration, Information Technology, and Executive Leadership to maintain accurate workforce records, optimize attendance management, ensure payroll data integrity, support labor compliance, and improve workforce planning across project sites and corporate operations.

The Role

We are seeking an experienced Senior Time and Attendance Specialist to oversee workforce timekeeping, attendance administration, working-hour validation, overtime monitoring, leave coordination, shift scheduling support, and time-related reporting across the organization. The successful candidate will work closely with Human Resources, Payroll, Finance, Project Management, Site Supervisors, and department heads to ensure accurate recording of employee working hours, timely resolution of attendance discrepancies, and compliance with applicable labor requirements and organizational policies. This role will also support time and attendance system administration, workforce reporting, internal audits, and continuous improvement initiatives across construction projects and corporate functions.

Key Responsibilities

• Administer and oversee time and attendance processes across corporate offices, construction sites, project locations, and other operational environments.
• Maintain accurate and complete employee attendance records in accordance with organizational policies and applicable requirements.
• Monitor daily attendance, clock-in and clock-out records, scheduled working hours, absences, lateness, early departures, and missed punches.
• Review and validate employee timesheets before submission for payroll processing and management approval.
• Ensure recorded working hours accurately reflect approved schedules, attendance transactions, and authorized adjustments.
• Coordinate with Human Resources, Payroll, Finance, and department managers to resolve attendance discrepancies and incomplete time records.
• Monitor attendance submissions and ensure employees and supervisors comply with established timekeeping deadlines.
• Maintain timekeeping procedures that support consistent attendance recording across departments and project locations.
• Support the implementation and administration of time and attendance systems, workforce management platforms, and electronic timekeeping solutions.
• Maintain employee timekeeping profiles, work schedules, shift assignments, reporting structures, and relevant system configurations.
• Coordinate with Information Technology and HRIS teams to resolve system errors, access issues, integration problems, and data discrepancies.
• Monitor the accuracy and reliability of attendance data transferred between timekeeping, HRIS, payroll, and workforce management systems.
• Conduct routine data validation checks to identify duplicate records, missing transactions, incorrect employee assignments, and unusual attendance patterns.
• Support the configuration and maintenance of attendance rules, shift patterns, grace periods, break periods, and approved work schedules.
• Ensure timekeeping system settings reflect authorized company policies, applicable working-hour requirements, and approved operational arrangements.
• Monitor attendance compliance for employees working regular, rotational, flexible, remote, and shift-based schedules.
• Coordinate attendance administration for employees assigned to construction sites, project offices, workshops, warehouses, and operational facilities.
• Support the accurate recording of attendance for employees working across multiple projects, locations, departments, and cost centers.
• Review timesheets submitted by site supervisors, project managers, department heads, and authorized timekeepers.
• Verify that attendance records are supported by appropriate documentation, approvals, and system-generated evidence.
• Investigate missing punches, inconsistent working hours, duplicate entries, unusual attendance patterns, and other timekeeping exceptions.
• Coordinate with employees and line managers to obtain clarification and supporting evidence for attendance discrepancies.
• Process authorized attendance corrections in accordance with documented procedures and approval requirements.
• Maintain a complete audit trail for manual adjustments, timesheet corrections, exception approvals, and changes to attendance records.
• Ensure attendance adjustments are properly justified, authorized, documented, and traceable.
• Monitor employee absenteeism, repeated lateness, unauthorized absences, and attendance irregularities.
• Prepare attendance exception reports and escalate recurring or significant issues to the appropriate managers.
• Support Human Resources in identifying attendance trends that may require employee follow-up, policy clarification, or management intervention.
• Coordinate with line managers regarding attendance-related employee queries, correction requests, and policy interpretations.
• Monitor compliance with attendance policies, reporting deadlines, and established timekeeping procedures.
• Maintain confidentiality when handling employee attendance records, personal information, disciplinary documentation, and payroll-related data.
• Coordinate with Payroll to ensure approved working hours, overtime, shift allowances, unpaid absences, and other time-related payroll inputs are accurate.
• Reconcile approved timesheets against payroll input reports and investigate material discrepancies before payroll finalization.
• Support monthly payroll closing activities by ensuring attendance data is complete, validated, and submitted within established deadlines.
• Monitor payroll cutoff dates and communicate outstanding attendance requirements to employees, supervisors, and relevant departments.
• Review attendance-related payroll exceptions and coordinate corrections before final payroll approval.
• Support the verification of overtime hours, additional shifts, weekend work, public holiday work, and other approved time-based entitlements.
• Ensure overtime records are supported by appropriate authorization and comply with organizational policies and applicable requirements.
• Identify unauthorized, excessive, unusual, or repeated overtime patterns and escalate potential concerns for management review.
• Coordinate with Payroll and Finance to validate overtime calculations and relevant attendance-based allowances.
• Support the accurate allocation of employee working hours to projects, departments, cost centers, and other approved accounting dimensions.
• Assist project teams in reconciling actual labor hours against planned workforce requirements and project cost records.
• Monitor attendance data for employees charged to multiple projects or cost centers and investigate allocation inconsistencies.
• Support labor cost reporting by providing accurate attendance, overtime, and working-hour information.
• Coordinate with project controls and commercial teams to provide timekeeping data required for project costing, productivity analysis, and labor utilization reporting.
• Maintain accurate records of employee leave-related attendance transactions, including annual leave, sick leave, unpaid leave, and other approved absences.
• Coordinate with Human Resources to reconcile approved leave requests with attendance records and payroll inputs.
• Ensure leave-related adjustments are processed only after appropriate authorization and verification.
• Monitor employees returning from leave and support the reconciliation of their attendance records.
• Assist in identifying conflicts between approved leave, assigned shifts, attendance transactions, and recorded working hours.
• Support the administration of public holiday calendars, rest days, shift rotations, and project-specific working arrangements.
• Maintain attendance schedules for employees assigned to rotating shifts, night shifts, weekend operations, and project-based work patterns.
• Coordinate schedule updates arising from employee transfers, changes in project assignments, operational requirements, or approved working arrangements.
• Support workforce scheduling activities by maintaining accurate employee availability and attendance information.
• Work with project managers and site supervisors to monitor workforce attendance against planned staffing levels and project schedules.
• Identify attendance-related risks that could affect project mobilization, shift coverage, operational continuity, or productivity.
• Support the administration of attendance requirements for temporary employees, fixed-term employees, agency workers, and other relevant workforce categories.