Administrative Coordinator / Office Administrator

Role Description The Administrative Coordinator / Office Administrator is a part-time remote role responsible for supporting the day-to-day operational needs of the organization. This position handles scheduling and calendar management, meeting coordination, and routine correspondence with internal teams and external partners. The role includes maintaining digital files and records, processing invoices and expense reports, assisting with basic financial tracking, and responding to general inquiries. The coordinator will support customer service functions related to donors, partners, and freelancers, and help streamline administrative workflows to ensure timely, organized, and accurate support for the investigative journalism team.

Qualifications

• Strong Communication skills, including clear written and verbal communication and professional email etiquette.
• Proven Administrative Assistance and Office Administration skills, such as calendar management, document preparation, and record keeping.
• Customer Service experience, with the ability to respond promptly, courteously, and effectively to inquiries from stakeholders.
• Basic Finance capabilities, including handling invoices, expense reports, and simple budget tracking.
• Excellent Organization Skills, including time management, prioritization, and attention to detail.
• Comfort working remotely with proficiency in common office software and collaboration tools (e.g., word processing, spreadsheets, video conferencing).
• Ability to work independently, handle multiple tasks, and maintain confidentiality when working with sensitive information.
• Prior experience in a nonprofit, media, or journalism environment is beneficial; an associate or bachelor’s degree in a relevant field is a plus but not required.