Administrative Coordinator / Office Administrator

Role Description The Administrative Coordinator / Office Administrator is a part-time, remote role responsible for supporting daily business operations and ensuring smooth administrative workflows. This position manages calendars, schedules meetings, organizes digital files, and maintains accurate records. The role includes handling email correspondence, assisting with customer inquiries, and coordinating with internal and external stakeholders. The Administrator may support basic finance-related tasks such as invoice tracking, expense reporting, and updating spreadsheets. This role also helps streamline processes, prepares simple reports, and supports management with ad hoc administrative projects.

Qualifications

• Strong Communication skills, including clear written and verbal interaction with internal teams and external partners.
• Proficiency in Administrative Assistance tasks, such as scheduling, documentation management, and general office coordination.
• Customer Service skills to respond to inquiries professionally and maintain positive relationships with customers and vendors.
• Basic Finance skills for managing invoices, tracking expenses, and supporting simple budgeting or reporting tasks.
• Solid Organization Skills to prioritize tasks, manage time effectively, and maintain orderly digital records and workflows.
• Comfort working in a remote environment, with reliable internet access and ability to use productivity and collaboration tools (e.g., email, spreadsheets, project management platforms).
• Prior experience in an administrative, office coordination, or operations support role is preferred.
• High level of attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach.