Administrative Coordinator / Office Administrator

Role Description The Administrative Coordinator / Office Administrator at MBA Construtora LTDA is a part-time remote role responsible for providing day-to-day administrative support to ensure smooth operations. Responsibilities include managing schedules and calendars, organizing digital files and records, preparing and formatting documents, and supporting basic finance-related tasks such as expense tracking and invoice coordination. The role also involves responding to emails and phone inquiries, supporting internal and external communications, and providing customer service to clients and partners in a professional and timely manner. The Administrative Coordinator / Office Administrator collaborates with project teams, maintains updated databases and reports, and helps improve administrative processes and workflows.
Qualifications

• Candidates should possess strong communication skills, including clear written and verbal communication and professional email and phone etiquette.
• Candidates should possess solid administrative assistance skills, including calendar management, document preparation, data entry, and record keeping.
• Candidates should possess customer service skills, including responsiveness, relationship management, and problem-solving in interactions with clients and internal stakeholders.
• Candidates should possess basic finance skills, such as handling invoices, expense reports, and supporting budget tracking or financial documentation.
• Candidates should possess organization skills, including time management, task prioritization, and the ability to manage multiple responsibilities in a remote environment.
• Proficiency with office software (e.g., word processing, spreadsheets, email, and online collaboration tools) is beneficial.
• Previous experience in administrative or office coordination roles, ideally in construction, engineering, or related industries, is an advantage.
• Ability to work independently, maintain confidentiality, and demonstrate reliability and attention to detail in a remote, part-time setting.