Recruitment Delivery Coordinator

Recruitment Delivery Coordinator

DNA Recruitment | UAE | Full-Time | Hybrid

About DNA Recruitment

DNA Recruitment is a Dubai-based executive search consultancy specialising in Healthcare and Life Sciences across the Middle East and Africa. We partner with leading multinational organisations to identify and attract exceptional talent across the region.

We are looking for a highly organised, proactive and detail-oriented Recruitment Delivery Coordinator to join our team and support our recruitment delivery operations.

The Role

As a Recruitment Delivery Coordinator, you will play a key role in ensuring the smooth execution of recruitment assignments, supporting our consultants throughout the search process and delivering an exceptional experience to candidates and clients.

This is a fast-paced, hands-on role requiring strong organisational skills, attention to detail and the ability to manage multiple priorities independently.

Key Responsibilities

Recruitment Coordination & Delivery Support

• Coordinate interviews between candidates, consultants and clients across multiple markets and time zones.
• Manage interview schedules, confirmations, follow-ups and feedback collection.
• Support consultants with the preparation of candidate profiles, shortlists and client presentations.
• Monitor recruitment assignments, ensuring timely follow-ups and progress updates.
• Coordinate reference checks and assist with other recruitment-related documentation.

Candidate & Client Communication

• Act as a professional point of contact for candidates throughout the recruitment process.
• Ensure timely, accurate and polished written communication.
• Maintain a positive candidate experience through proactive communication and follow-up.
• Support consultants with client correspondence and recruitment-related administration.

Database & Recruitment Systems Management

• Maintain accurate and up-to-date candidate and client records within our recruitment CRM/ATS.
• Manage candidate registrations, CV uploads, database updates and recruitment pipeline tracking.
• Support job advertisements and candidate sourcing activities where required.
• Ensure confidentiality and accuracy of sensitive candidate and client information.

Reporting & Operational Support

• Prepare recruitment progress reports, trackers and internal updates.
• Assist with monitoring recruitment activity, pipeline progress and key performance indicators.
• Identify opportunities to improve recruitment coordination processes and operational efficiency.
• Provide general administrative and operational support to the recruitment team.

What We're Looking For

• 1–3 years of experience in recruitment coordination, recruitment administration, HR operations or a similar support function.
• Previous experience within a recruitment agency or executive search consultancy is an advantage.
• Excellent written and spoken English, with strong professional communication skills.
• Exceptional organisational skills and attention to detail.
• Ability to manage multiple assignments, competing priorities and tight deadlines.
• Strong proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Experience using recruitment databases, ATS or CRM systems is preferred.
• A proactive, resourceful and solutions-oriented approach.
• High level of discretion when handling confidential information.
• Comfortable working independently as well as collaboratively within a small team.

Why Join DNA?

• Work alongside experienced executive search professionals.
• Gain exposure to international recruitment assignments and leading multinational organisations.
• Join a collaborative, entrepreneurial environment where initiative and ownership are valued.
• Develop your skills across recruitment operations, candidate management and service delivery.

Location: UAE (Hybrid)

• Employment Type: Full-Time