Senior Bills of Exchange Specialist

Job Title: Senior Bills of Exchange Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

The Senior Bills of Exchange Specialist oversees the technical review, documentation, processing coordination, and operational administration of bills of exchange used in domestic and international commercial transactions. The role focuses on examining bill details, verifying endorsements and acceptance records, monitoring maturity dates, coordinating presentment and payment activities, and managing documentary discrepancies. Working fully remotely, the specialist collaborates with banks, corporate finance teams, trade operations, legal departments, and commercial counterparties to support accurate processing, effective risk controls, and reliable transaction records.

Key Responsibilities

• Coordinate the operational administration of bills of exchange from preparation and review through acceptance, presentment, payment, discharge, or escalation.
• Review bills of exchange for completeness and consistency, including drawer, drawee, payee, amount, currency, date, maturity, and payment instructions.
• Examine documentary details to identify missing information, inconsistent terms, incorrect amounts, and potential defects.
• Review acceptance records, endorsements, assignments, and supporting documentation in accordance with applicable procedures.
• Assess bill terms against relevant legal requirements and established commercial practices, including applicable provisions of the Geneva Convention framework or local negotiable instruments legislation where relevant.
• Support the review of bills used in documentary collection transactions and other trade finance arrangements.
• Coordinate remotely with issuing and collecting banks, exporters, importers, corporate treasury teams, and other transaction participants.
• Monitor bill maturity dates, presentment deadlines, payment due dates, and outstanding acceptance obligations.
• Maintain accurate electronic registers of bills issued, accepted, endorsed, discounted, settled, disputed, or overdue.
• Review supporting invoices, purchase orders, shipping documents, delivery records, and other commercial documentation associated with bills of exchange.
• Investigate discrepancies, dishonoured bills, delayed payments, missing endorsements, and unresolved transaction exceptions.
• Coordinate follow-up activities with relevant counterparties to obtain confirmations, supporting documents, and payment status updates.
• Support reconciliation of bill balances, settlement amounts, bank charges, and related accounting entries.
• Review discounting and negotiation documentation for operational completeness, escalating credit, pricing, and approval matters to authorized teams.
• Monitor transaction records for unusual patterns, potential forgery indicators, duplicate presentments, and other operational risk concerns.
• Coordinate with legal and compliance teams when disputes, enforcement questions, sanctions concerns, or regulatory issues arise.
• Develop and maintain standard operating procedures, review checklists, document templates, and internal control records.
• Prepare reports covering outstanding bills, maturity profiles, collection performance, dishonoured instruments, and processing exceptions.
• Support internal audits, compliance assessments, and quality assurance reviews involving negotiable instruments.
• Recommend improvements to document verification, workflow management, transaction tracking, and operational controls.
• Provide technical guidance to junior staff on bill of exchange documentation, acceptance procedures, endorsements, and maturity monitoring.

Qualifications and Experience

• Bachelor's degree in Banking, Finance, Accounting, Business Administration, International Trade, or a related discipline.
• Significant experience in bills of exchange, trade finance operations, banking documentation, commercial collections, or treasury operations.
• Strong understanding of the structure and operation of bills of exchange, including drawer, drawee, payee, acceptance, endorsement, and maturity.
• Knowledge of documentary collections and the application of ICC Uniform Rules for Collections (URC 522), where relevant.
• Familiarity with applicable negotiable instruments laws and international commercial practices.
• Experience reviewing bills of exchange and supporting commercial or shipping documents.
• Understanding of payment presentment, acceptance, discounting, negotiation, settlement, and dishonour procedures.
• Familiarity with banking operations, SWIFT communications, trade finance platforms, and electronic document management systems.
• Knowledge of reconciliation procedures, transaction controls, and financial recordkeeping.
• Awareness of anti-money laundering, sanctions screening, fraud prevention, and customer due diligence requirements.
• Ability to identify documentary discrepancies, irregular endorsements, duplicate instruments, and potential transaction risks.
• Strong analytical, numerical, and problem-solving skills.
• Excellent attention to detail and ability to manage time-sensitive maturity and presentment deadlines.
• Proficiency in Microsoft Excel and relevant banking or financial operations systems.
• Strong written communication and stakeholder coordination skills.
• Ability to work independently and collaborate with international teams in a fully remote environment.

What We Offer

• Fully remote working arrangement within the stated UAE-based role framework.
• Opportunity to support international commercial and trade finance transactions.
• Collaboration with banking, treasury, legal, compliance, and trade operations professionals.
• Exposure to negotiable instruments, documentary collection practices, and digital banking workflows.
• Opportunities for professional development in trade finance and financial operations.

How to Apply

Interested candidates should submit an updated CV highlighting their bills of exchange experience, trade finance knowledge, banking documentation expertise, and familiarity with negotiable instruments procedures.

Application Subject: Application – Senior Bills of Exchange Specialist (UAE Remote)

• Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer. This is a fully remote documentation review, transaction coordination, and operational oversight role. Physical handling and delivery of original negotiable instruments, in-person presentment, and local banking procedures must be performed by qualified local personnel where required. Legal determinations concerning enforceability, formal presentment or protest where legally required, debt recovery representation, binding payment decisions, credit approvals, and regulatory filings must be undertaken by appropriately authorized legal, banking, or compliance professionals in accordance with applicable laws and delegated authority policies.